Type of Job
About the job
The Publication Assistant/Publication Intern is responsible for for performing the following duties:
Support the Executive Editor and Publication Department on editorial and administrative functions by answering phones, taking messages, running errands, and performing other tasks as needed.
Acknowledge new book proposals
Process and check new book proposals, contact authors to supply missing information or
Liaise with Managing Editor to assign two reviewers for the proposals and liaise with
reviewers to ensure their reports are returned on time
Once proposals are accepted and manuscripts submitted, contact the Editorial Advisory Board
to find a reviewer for the complete work
Create and maintain project records throughout the publication lifecycle
Complete grant applications and arrange for stage payments
Maintain record of copyright permissions for all books
Create AI sheet for each title and distribute 6 weeks before publication to appropriate outlets
Update our website and other industry websites (Nielsen, BDS, etc) with new book
Provide gratis copies of new books to copyright libraries, authors and review outlets
Arrange authors’ and contributors’ discounts and promotional offers through our website
Provide contributors with PDFs of their contributions where appropriate
Create web page and assign DOI to each new publication as it is published
Keep accurate records of publications content and archive materials relating to completed
Record and administer invoicing in relation to publications content as directed
Assist with book sales at Bluerose Publishing events where required
Create mock-ups and sales materials as needed for trade shows and related events
Bachelor’s Degree in English, communication, or other related field preferred
Thorough knowledge of media production and communication
Ability to remain detailed-oriented and focused when processing large amounts of text
Willingness to collaborate with a creative team of writers, graphic designers, and others
Strong computer processing skills, especially G Suite and Microsoft Office
Basic knowledge of legal issues involved in publishing, such as libel and plagiarism
Constantly perform desk-based computer tasks. Frequently sitting.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.
At Bluerose Publishing, we work with our writers every step of the way on their literary journey, helping to bring out the most from their work. From an idea and rough draft, to editing and publication, Bluerose Publishing helps our authors produce high quality, interesting and entertaining books. At Bluerose Publishing, we believe that every author has a story to tell, and that every story deserves to be told.